{"id":294,"date":"2019-12-16T12:31:21","date_gmt":"2019-12-16T17:31:21","guid":{"rendered":"http:\/\/blogs.bu.edu\/prodev\/?page_id=294"},"modified":"2020-10-01T11:16:01","modified_gmt":"2020-10-01T15:16:01","slug":"advising-practices","status":"publish","type":"page","link":"https:\/\/blogs.bu.edu\/prodev\/undergraduate-administration\/advising-practices\/","title":{"rendered":"Advising Practices"},"content":{"rendered":"<p style=\"text-align: center\"><img loading=\"lazy\" src=\"\/prodev\/files\/2019\/12\/CAS-Door-683x1024.jpg\" alt=\"Photo by Steve Prue for Boston University Photography\" width=\"604\" height=\"906\" class=\"size-large wp-image-569\" srcset=\"https:\/\/blogs.bu.edu\/prodev\/files\/2019\/12\/CAS-Door-683x1024.jpg 683w, https:\/\/blogs.bu.edu\/prodev\/files\/2019\/12\/CAS-Door-200x300.jpg 200w, https:\/\/blogs.bu.edu\/prodev\/files\/2019\/12\/CAS-Door-768x1152.jpg 768w\" sizes=\"(max-width: 604px) 100vw, 604px\" \/>Photo by Steve Prue for Boston University Photography<\/p>\n<h3 style=\"text-align: center\">Advising Structures within CAS<\/h3>\n<p><span style=\"font-weight: 400\">Each\u00a0department within Boston University&#8217;s College of Arts and Sciences (CAS) has a unique structure of advising its students. Different stakeholders within departments get assigned the task of advising students. It is important to keep this in mind when dealing with other students from different CAS majors. There is no <strong>one<\/strong> best practice for who should advise CAS students.\u00a0<\/span><span style=\"font-weight: 400\">For example, here are some common model structures below.<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">\u00a0Some departments <\/span><b>only<\/b><span style=\"font-weight: 400\"> have <em>faculty advisors<\/em> for <\/span><b>all<\/b><span style=\"font-weight: 400\"> students in their majors &#8211; no matter what year.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">\u00a0Others have <em>faculty advisors<\/em>\u00a0who advise the <strong>upper-level students<\/strong> (juniors and seniors) in their department, while an <em>administrator<\/em>\u00a0advises the <strong>lower-level students<\/strong> (first-year and sophomores).<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Other departments have <em>administrators<\/em>\u00a0advise <strong>all<\/strong> of their students in the major.<\/span><\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<p>A common resource for <strong>all <\/strong>CAS students regarding advising is the <a href=\"http:\/\/www.bu.edu\/cas\/current-students\/undergraduate\/casadvising\/advising\/\">CAS Advising Center <\/a>(100 Bay State Rd). First-years and seniors are also automatically assigned a CAS advisor called <strong>First-Year Advisors<\/strong> and <strong>Graduation Advisors.<\/strong><\/p>\n<ul>\n<li>Knowing the <strong>CAS Advising walk-in hours<\/strong>\u00a0is imperative to refer students to if needed: <span style=\"text-decoration: underline\">weekdays 1-3:45pm.<\/span><\/li>\n<li>In addition, students can <a href=\"http:\/\/www.bu.edu\/cas\/current-students\/undergraduate\/casadvising\/scheduling-an-appointment\/\">schedule an appointment <\/a>with CAS Advising by logging into Handshake.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: center\">Advising Codes<\/h3>\n<p><span style=\"font-weight: 400\">Advising codes can be a tricky topic for CAS departments. CAS students need\u00a0an\u00a0<strong>advising code<\/strong> every semester to sign up for their courses for the upcoming semester. They will not be able to sign-up for courses through the <a href=\"http:\/\/www.bu.edu\/link\/bin\/uiscgi_studentlink.pl\/uismpl\/?ModuleName=menu.pl&amp;NewMenu=Home\"><strong>BU Student Link<\/strong><\/a> system without them. Every semester before Registration begins, the Registrar sends each department their advising codes with a printed list for all students who should receive their code from their department. This can then be shared with faculty and staff members who advise students.<\/span><\/p>\n<p><span style=\"font-weight: 400\">It is important to note that this list will not necessarily include all <em>double-majors or joint majors.<\/em> Students with double or joint-majors will\u00a0need to see the department that comes <strong>first in the alphabet<\/strong> for their advising code. For example,\u00a0usually joint Astronomy &amp; Physics majors will go to the Astronomy Department for their advising codes, rather than the Physics Department.<\/span><\/p>\n<p><span style=\"font-weight: 400\">In addition, advising codes can be looked up on the<a href=\"http:\/\/www.bu.edu\/link\/bin\/uiscgi_facstaff.pl\"> Faculty\/Staff Link <\/a>for individual students. An excel sheet can also be downloaded from the Link with all advising codes as well.<\/span><\/p>\n<p style=\"text-align: center\"><strong><i>\u00a0<\/i><\/strong><\/p>\n<h3 style=\"text-align: center\">Advising\u00a0Appointments<\/h3>\n<p style=\"text-align: left\">The format of advising appointments\u00a0differs depending on the department\u00a0&#8211; especially around the busy registration period, and depending on how big\u00a0a department is. Here are some common practices during busy seasons of advising.<\/p>\n<ul>\n<li><b>Group Advising Before Registration<\/b><\/li>\n<\/ul>\n<ul>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Hosting <strong>several sessions of group advising<\/strong> is a best practice so students can have multiple choices to fit in their schedule. Staff members can use the <span style=\"text-decoration: underline\"><strong>S<\/strong><strong><span>tudent Matrix function<\/span>\u00a0<\/strong><\/span>to view what days\/times work best for their students\u00a0\u00a0the <a href=\"http:\/\/www.bu.edu\/link\/bin\/uiscgi_facstaff.pl\">Faculty\/Staff Link<\/a>.<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\"> <\/span><span style=\"font-weight: 400\"><strong>TO DO THIS:<\/strong>\u00a0Populate the list of majors by clicking <em>&#8220;Select Student List by College,&#8221;<\/em> pick the semester and name, choose <em>&#8220;CAS&#8221;<\/em> for college, then <em>&#8220;All Programs by Hegis,&#8221;<\/em> pick their major, click <em>&#8220;Get Population,&#8221;<\/em> finally, and click <em>&#8220;Student Matrix.&#8221;<\/em><\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"text-decoration: underline\">Note:<\/span> the number at each time interval notes the amount of student conflicts at that time. If you click on the number, it will tell you the class conflicts.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">With group advising, advisors can also take a look at the multiple students\u2019 potential schedules in bulk and give out codes then.<\/span><\/li>\n<\/ul>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400\"><b>Separate Appointments for Registration &amp; Other Needs<\/b>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Some large departments practice 15-30-minute advising appointment specifically for registration during peak season.\u00a0If students want further advising, they\u00a0might need to make another appointment to follow-up if they have other needs besides\u00a0registration during peak season.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><b>Open Office Hours v. Scheduled Appointments<\/b><\/li>\n<\/ul>\n<ul>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Some departments host <strong>open office hours<\/strong> when a student can drop by for advising without an appointment. This is helpful to departments that might have a small load that might not have many students waiting at a time.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Other departments use <strong>appointment slots<\/strong> and only <strong>book meetings<\/strong> with students to speak to them about advising questions so the staff or faculty member can be prepared for the meeting with all their documents and records.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">A <strong>mixture<\/strong> of both can also be beneficial.<\/span><\/li>\n<\/ul>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Photo by Steve Prue for Boston University Photography Advising Structures within CAS Each\u00a0department within Boston University&#8217;s College of Arts and Sciences (CAS) has a unique structure of advising its students. Different stakeholders within departments get assigned the task of advising students. It is important to keep this in mind when dealing with other students from &hellip; <a href=\"https:\/\/blogs.bu.edu\/prodev\/undergraduate-administration\/advising-practices\/\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Advising Practices<\/span> <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":7824,"featured_media":0,"parent":11,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/blogs.bu.edu\/prodev\/wp-json\/wp\/v2\/pages\/294"}],"collection":[{"href":"https:\/\/blogs.bu.edu\/prodev\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/blogs.bu.edu\/prodev\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.bu.edu\/prodev\/wp-json\/wp\/v2\/users\/7824"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.bu.edu\/prodev\/wp-json\/wp\/v2\/comments?post=294"}],"version-history":[{"count":27,"href":"https:\/\/blogs.bu.edu\/prodev\/wp-json\/wp\/v2\/pages\/294\/revisions"}],"predecessor-version":[{"id":642,"href":"https:\/\/blogs.bu.edu\/prodev\/wp-json\/wp\/v2\/pages\/294\/revisions\/642"}],"up":[{"embeddable":true,"href":"https:\/\/blogs.bu.edu\/prodev\/wp-json\/wp\/v2\/pages\/11"}],"wp:attachment":[{"href":"https:\/\/blogs.bu.edu\/prodev\/wp-json\/wp\/v2\/media?parent=294"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}