WORK: A Journal of Prevention, Assessment & Rehabilitation

WORK: A Journal of Prevention, Assessment & Rehabilitation
Editor-in-Chief, Dr. Karen Jacobs

Instructions to Authors

Submission of manuscripts: Authors are requested to submit their manuscript electronically to the Editor’s Assistant, Briana at

Preparation of manuscripts:
1. Manuscripts must be written in English. Authors whose native language is not English are recommended to seek the advice of a native English speaker, if possible, before submitting their manuscripts.

All authors should attempt to have the manuscript read by an impartial reader to determine overall clarity. Take full advantage of Tools to check Spelling and Grammar.

Please use person first language; that is a person with an injury, not an injured person.

2. The preferred length of a manuscript is 20-30 pages double spaced (not including references, tables or figures).. Manuscripts should use wide margins and double spacing throughout, including the abstract, footnotes and references. Every page of the manuscript, including the title page, references, tables, etc., should be numbered. However, in the text no reference should be made to page numbers; if necessary, one may refer to sections.

Try to avoid the excessive use of italics and bold face.

3. Typically, the journal only publishes data collected within the past 5 years.

4. Manuscripts should be organized in the following order:
• Title page
• Body of text (divided by subheadings) in suggested outline for organization of content: Introduction, Methodology/Participants, Results, Discussion, Conclusion
• Acknowledgements
• References
• Tables
• Figure captions
• Figures

5. Headings
Headings and subheadings should be numbered and typed on a separate line, without indentation.

6. Title page
The title page should provide the following information:
• Title (should be clear, descriptive and concise)
• Name(s) of author(s); and please indicate who is the corresponding author
• Full affiliation(s)
• Present address of author(s), if different from affiliation
• Complete address of corresponding author, including tel. no., fax no. and e-mail address
• Abstract (The abstract should be a clear, descriptive summary statement and no longer than 200 words. The following subheadings are suggested for use: Background, Objective, Participants, Methods, Results, and Conclusions. The Abstract must be suitable for publication in abstracting services.)
• Keywords (3-5 words not in the manuscript title)

7. Tables
• Tables should be numbered according to the sequence in the text. The text should include references to all tables.
• Each table should be provided on a separate page of the manuscript. Tables should not be included with the text content.
• Each table should have a brief and self-explanatory title.
• Column headings should be brief, but sufficiently explanatory. Standard abbreviations of units of measurement should be added between parentheses.
• Vertical lines should not be used to separate columns. Leave some extra space between the columns instead.
• Any explanations essential to the understanding of the table should be given in footnotes at the bottom of the table.
• Table captions should be provided all together on a separate page.

8. Figures
• Figures should be numbered according to the sequence in the text. The text should include references to all figures.
• Each figure should be provided on a separate sheet. Figures should not be included with the text content.
• Color figures can be included, provided the cost of reproduction is paid for by the author.
• Take the following into account for the file formats of the figures:
Line art should be have a minimum resolution of 600 dpi, save as EPS or TIFF.
Grayscales (including photos) should have a minimum resolution of 300 dpi (no lettering), or 500 dpi (when there is lettering); save as tiff do not save figures as JPEG, this format may lose information in the process. Do not use figures taken from the Internet, the resolution will be too low for printing. Do not use colors in your figures if they will be printed in black & white, because this will reduce the print quality (note that in software often the default is color, you should change the settings)
• For figures that should be printed in color, please send both a hard copy (to be used for the paper publication), and a CMYK encoded EPS or TIFF (used for the electronic publication).
• Each figure should be identified by its number. If necessary, indicate top or bottom of figure.
• Figures should be designed with the format of the page of the journal in mind. They should be of such a size as to allow a reduction of 50 %.
• On maps and other figures where a scale is needed, use bar scales rather than numerical ones, i.e., do not use scales of the type 1:10,000. This avoids problems if the figures need to be reduced.
• Each figure should have a self-explanatory caption. The captions to all figures should be typed on a separate page of the manuscript.
• Photographs are only acceptable if they have good contrast and intensity.
• Each illustration should be provided on a separate page. Illustrations should not be included in the text. The original drawings (no photocopies) are required. Electronic files of illustrations should preferably be formatted in Encapsulated PostScript Format.
• Footnotes should be kept to a minimum, and they should be provided all together on a separate page.

9. References

The reference style for WORK is Vancouver style
1. Place citations as numbers in square brackets in the text. All publications cited in the text should be presented in a list of references following the text of the manuscript. Only articles published or accepted for publication should be listed in the reference list. Submitted articles can be listed in the text as (author(s), unpublished data).

2. All authors should be listed in the reference list.

3.. References must be listed in Vancouver style:

[1] Rose ME, Huerbin MB, Melick J, Marion DW, Palmer AM, Schiding JK, et al. Regulation of interstitial excitatory amino acid concentrations after cortical contusion injury. Brain Res. 2002; 935(12): 406.
[2] Murray PR, Rosenthal KS, Kobayashi GS, Pfaller MA. Medical microbiology. 4th ed. St. Louis: Mosby; 2002.
[3] Berkow R, Fletcher AJ, editors. The Merck manual of diagnosis and therapy. 16th ed. Rahway (NJ): Merck Research Laboratories; 1992.
[4] Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, editors. The genetic basis of human cancer. New York: McGrawHill; 2002. p. 93113.
[5] Canadian Cancer Society [homepage on the Internet]. Toronto: The Society; 2006 [updated 2006 May 12; cited 2006 Oct 17]. Available from:

10. Footnotes
• Footnotes should only be used if absolutely essential. In most cases it is possible to incorporate the information in the text.
• If used, they should be numbered in the text, indicated by superscript numbers and kept as short as possible

11. Copyright
Authors submitting a manuscript do so on the understanding that if their paper is accepted for publication, copyright in the article, including the right to reproduce the article in all forms and media, shall be assigned exclusively to the Publisher.

12. Quoting from other publications
An author, when quoting from someone else’s work or reproducing a figure or table from a book or journal article, should make sure that there is no infringing of a copyright.
Although in general an author may quote from other published works, obtain permission from the holder of the copyright for substantial extracts or to reproduce tables, plates or other figures. If the copyright holder is not the author of the quoted or reproduced material, it is recommended that the permission of the author should be sought. Material in unpublished letters and manuscripts is protected and must not be published unless permission has been obtained. Submission of a paper will be interpreted as a statement that the author has obtained all the necessary permission. A suitable acknowledgement of any borrowed material must always be made.

13. Proofs
The corresponding author is asked to check the galley proofs (the publisher will execute a cursory check only). Corrections other than printer’s errors, however, should be avoided. Costs arising from such corrections will be charged to the authors.

14. Offprints
For each contribution the corresponding author will receive 25 offprints and one copy of the issue free of charge.
• The corresponding author of a contribution to the journal is entitled to receive 1 copy of the journal free of charge. An order form for offprints, additional journals or a pdf file will be provided along with the galley proofs.

How to order offprints, reprints, pdf, extra journals, books
• If you wish to order reprints of an earlier published article, please contact the publisher for a quotation. IOS Press, Fax: +31 20 620 3419. E-mail:
• An author is entitled to 25 % discount on books. See Author’s discount (25%) on all IOS Press book publications.